Club Tread
Victoria BC
Club Tread
Victoria BC
Executive Present: Russell Page, Ron Armstrong, Susan Kirk, Jacquie Hunt, Chris Vardy, Tom Gore, Fred Trudell, Mike Motek, Judy Leonard, Brian Latta, Pam Renney
Executive Absent: Ray Potvin
The meeting was called to order at 7:30 pm with President Russell Page in the chair. He welcomed the members, introduced the executive present and reminded people to remember etiquette while out on club events.
Vice President – Chris Vardy – Regarding the photo contest, Chris may do the scenic section a bit differently by splitting it into two. Possibly "Vancouver Island" and "Everywhere Else". The other categories will probably be much the same as before.
Chris attended a meeting with the Alpine Club regarding potential environmental concerns for the future. Sooke Potholes, Mt. Wells (the new, improved trail put in by Parks) and Cobble Hill Mountain were the main concerns. The club will be monitoring discussions and progress in these issues.
Social – Susan Kirk – The club picnic will be Sunday, July 25 from 11:30 am to 4:00 pm at Island View Beach. We need a couple of volunteers to bring a BBQ. We would also like volunteers to help put up some tarps for shade. There will be an area set aside for equipment sales and swaps. Bring chairs, your own dishes etc, something to BBQ, and a pot-luck dish to share. Swimming may be a possibility depending on the weather.
Schedule Editor – Fred Trudell – There are activity sheets available for the planning section of the meeting.
Schedule Distribution – Ray Potvin – no report
Membership – Jacquie Hunt – We have 156 paid up members as of tonight. Twenty-eight of those members are new. At the end of last year, we had 156 members.
Outdoor Events – Tom Gore – Suggested that we bring more people out to participate in our events. We could help bring the cost of health care down by keeping people in shape.
In the 1st three months of this year we had 37 events planned, although a few were cancelled. There were 356 participants. East Sooke Park had 6 events, Matheson had 4 and Gowland had 3. Leo led 5, John led 3 and Russell led 3. So far in April/May/June there have been 83 events planned.
The leaders workshop was set up, had a good location and motivational speakers, but only two people signed up. The event was cancelled. It will be re-scheduled and the hope is that new and experienced hikers will attend and tell their stories.
We have had less rain than usual this year and we may find that later in the year, areas will be closed. (Maple Mountain is already closed, and Leechtown will be soon)
Trip waiver forms are now available on the web.
Past President – Ron Armstrong – no report
Secretary – Pam Renney – The minutes will be available on the website from now on.
"Keeping Tracks" Editor – Brian Latte – He had no submissions for "Keeping Tracks" last time. He hopes to get more for the next one. He’d like to find someone willing to take over being editor of "Keeping Tracks" to start right after the next copy comes out.
Treasurer – Judy Leonard- As of May 11, 2004 we had $7168.62 in the bank, which isn’t a whole lot more than we spend in a year. If we wanted to donate to a worthy cause, we could probably afford about $500. This would be a one-time only donation for now. Last year a couple of cheques didn’t go through our account, so we need to set some money aside for when they do.
An adjustment needs to be made to take care of costs if gas goes over $1 per litre. There are two proposals being put forward to choose from.
| A. (increases in .20 increments) | |
| <$1.00 | .05 |
| $1.00 - $1.19 | .06 |
| $1.20 - $1.39 | .07 |
| $1.40 - $1.59 | .08 |
| B. (increases in .15 increments) | |
| Up to .85 | .05 |
| .85 - .99 | .06 |
| $1.00 – $1.14 | .07 |
| $1.15 –$ 1.29 | .08 |
A vote was taken, and formula A was voted in.
There was a discussion on the ability of our constitution to facilitate the expulsion of a member should it become necessary at any time. The research done by the executive shows that the constitution does adequately cover this.
Amendment: That we increase the donation to $500 – Amendment defeated.
Passed that we donate $300.
Chris Vardy suggested that the treasurer do a proposed budget for the new year so we know what we may have available to donate/spend in future.
It was suggested that our dues be increased by $5 per year so we would have that amount to use for donations. It was also suggested that we get a charity number.
The meeting was adjouned at 9:45 pm
As recorded by Pam Renney, Secretary